City of Portland - Senior Administrative Officer II - Public Health
Date Posted: April 14, 2025 | End Date: April 25, 2025
County: Cumberland County
Job Type: Manager
Health & Human Services Department, Public Health
About Public Health:
The Health & Human Services Department consists of four unique divisions; Barron Center, Elder Affairs, Public Health, and Social Services. We strive to enhance the health and well-being of the residents of Portland in collaboration with our community, state, and federal partners. The Portland Public Health Division improves the health of all people in the community by working together to prevent disease, promote health, and protect residents from environmental threats.Learn more about HHS and each of these divisions by starting here!
Job Summary:
The City of Portland’s Health & Human Services department is seeking applicants to fill a supporting role within the finance division as Senior Administrative Officer II. This position will work to cover both Public Health and Social Services payroll functions under the supervision of the Principal Financial Officer. The SAO II also acts as a liaison between departments and other government agencies, and completes all other related work. The Senior Administrative Officer II works with department administrators to implement payroll, manage accounts, and make weekly deposits, as well as process other accounting transactions. Successful candidates will complete the required tasks with independence, initiation, and good judgment.
Duties & Responsibilities:
• Data entry
• Approval of accounts payable and check requests
• Processing credit card payments
• Compiling data for department budgets
• Weekly reconciliation of receivables and purchasing card transactions
Required Skills & Experience:
• High School completion and previous administrative experience required, with a preference given for experience working with multiple funding streams, including grants. Bachelor’s Degree in public or business administration, or a closely related field, encouraged. An equivalent combination of education, experience, and relevant training accepted.
• Ability to read and comprehend collective bargaining agreements and labor contracts
• Experience with grant funded payroll, including project strings
• Exceptional attention to detail
• Exceptional computer skills, including MS Word and Excel, accounting systems, and Google applications
• Excellent customer service skills
• Solid understanding of databases and data management
• Proven ability to establish and maintain working relationships with employees, managers, and the public
• Strong analytical and organizational skills
Expected Hours/Schedule:
This is a full time, permanent, 37.5 hour per week position. The schedule for this position is Monday-Friday, 7:30am-3:30pm
Applications accepted until 04/25/2025.
Offers of employment are contingent upon the completion of a satisfactory criminal background check.
Salary & Benefits:
This is a non-union position, Grade B25, with a starting salary range of $56,004-$61,191 annually.
The City of Portland prides itself on its outstanding benefits and collegial and mission-driven work environment. City benefits may include:
• Free employee health insurance with the completion of wellness incentives
• Thirteen paid holidays
• Sick, vacation, and personal leave
• Life, dental, vision and income protection insurances
• Choice of retirement plans, including a pension plan
• Use of City recreation facilities
• Discount on professional development programs through USM and Thomas College
If you have questions or need assistance with the application, please contact Human Resources at [email protected] or at 207-874-8624.
The City of Portland believes that to do our best work, our employees need to reflect the diverse, vibrant community we serve. We are an equal opportunity/affirmative action employer and are committed to celebrating all dimensions of diversity in the workplace. Applicants are considered without regard to race, color, religion, gender, gender identity, gender expression, sexual orientation, national origin, age, veteran status, disability, or any other applicable legally protected characteristics. If you need to request a reasonable accommodation, please call 207-874-8624 or email [email protected].
To apply, visit https://apptrkr.com/6141607